Pre-acceptance
Attend an information session to learn the basics of study abroad: eligibility, program types, how to fund your program and more. Check the Study Abroad calendar for weekly Information Sessions, time and location.
- Explore programs available to you and get familiar with the application process.
- Visit the affiliated provider’s websites to learn more about the university/provider.
- Book an appointment with the Study Abroad Coordinator to discuss your program choice(s), coursework and financial aid.
Start an application by choosing a program and clicking “Apply Now”.
There are two applications for approved study abroad programs. Students are encouraged to complete and submit Montclair State study abroad applications before program providers. However, you can begin your program provider’s application prior to Montclair’s as their application deadline may be different than Montclair’s. Know that you are not approved to study abroad until you are accepted by Montclair State.
Once you create an application, a checklist will appear to guide you through the process. You will need to complete the following materials in your application:
- Meet with an Advisor
- $100 Non-Refundable Application Fee- paid online via your application
- Consent Forms
- Waivers
- Unofficial transcript
Once all items have a check in the box next to them, you can hit “Submit”!
After you have been accepted to your program by Montclair, you will complete the application for the program provider (ISA, CEA, SIT, CCIS, etc.). You will need to complete this application by the deadline provided to you. Each provider will have a different deadline. After you are accepted by your program provider you will be contacted by them to arrange housing, courses, visas, etc.
Post-acceptance
You will need to complete the following materials in your application:
- Acknowledgement of $300 Participation Fee
- Program Provider application
- Passport Copy
- Emergency Contacts
- Medical Disclosure Form
- Financial Aid Study Abroad Budget Form- to be completed with an advisor
- Request to Work at Another Institution form to get courses approved
- Enroll in Aetna OnCall
- Enroll in STEP
- Activate AlertTraveler
- Attend mandatory Pre-Departure Meetings
Courses taken abroad/away should help you progress toward graduation. You must meet with your academic advisor (or major/minor advisor) to determine how your credits will count. Indicate the courses you will be taking at the host institution equivalent to those you would be taking at MSU. The courses must be approved by the department chair of the subject you are studying abroad. When you meet with your advisor, provide the advisor (or chair) with course descriptions or syllabus for the courses that need approval. Please note that every department needs their own form. You can include more than one class on a form if it is in the same department.
This is a Registrar’s Office form and process. Please access the form and directions for submitting these forms here: https://www.montclair.edu/red-hawk-central/forms/#registrar
Then the Registrar circulates it electronically for signatures by chairs and Provost’s office, as necessary.
When all the signatures are assembled, (approximately 2-3 weeks depending on faculty response time) then the Registrar sends the form back to the student and the student should upload the form into their study abroad portal. This form will be referenced when IAI receives your official transcript from your study abroad program to request the transfer of credits.
After completing the form, you must return it to the Office of International Academic Initiatives.
You are only responsible for signatures 1-3.
The Office of International Academic Initiatives requires ALL students to enroll in Aetna OnCall. This plan is in addition to your current health coverage and cannot be waived.
AlertTraveler is a mobile app provided by Montclair State that utilizes GPS and your travel itinerary to provide you with information on safety and security in your destination. Based on your location you will receive alerts that could potentially impact your travel or safety. All students are required to download AlertTraveler app and enroll through their online study abroad application. A step by step guide can be found in your learning content. Montclair State provides this service at no charge to students.
Students are required to attend mandatory Pre-Departure Orientations. Students will be given important information on Health and Safety, Policies and Procedures, and Cultural Adjustment.
If you live on campus, reach the Office of Residence Life to cancel your on-campus housing contracts for the semester you are abroad. Meal plans should be canceled by contacting Dining Services.
Students will be enrolled in a full-time enrollment placeholder course for the term they are abroad. This course will appear on the transcript to maintain full-time enrollment while the student is away. Once the international transcript is received and processed, the overseas transfer courses will also appear. The placeholder course will also remain on the transcript.