Forms & Information

Policies & Procedures 

• Procurement Policies and Procedures (pdf)
• Montclair State University Standard Terms and Conditions (pdf)
• Federal Terms and Conditions for Grants (pdf)

Procurement Departmental Forms

• Bid Initiation Form  – Construction Project (pdf)
• Bid Initiation Form – Goods & Services (pdf)
• Competitive Quote Form (pdf)
• Cooperative Contracts $200,000+ Justification Form (pdf)
• Emergency Procurement Form (pdf)
• Sole Source Form (pdf)
• Waiver of Advertising Request Form (pdf) *
  • • List of Exemptions By Statute to Publicly Advertised Bids

* $500k+ Submission Deadlines to Procurement Services for FY25 BOT Meetings can be found here.

Supplier Forms & Information

• Tax Exempt Form (pdf)
• New Jersey Business Registration Certificate (BRC) Instructions & Sample (pdf)
• Chapter 51 / EO 333 Vendor Certification and Disclosure of Political Contributions (pdf)
  • • Chapter 51 Instructions Guide
• Ownership Disclosure Form (pdf)
• Source Disclosure Certification (pdf)
• Conflict of Interest (pdf)
• MacBride Principles (pdf)
• Iran Investment (pdf)
• Russia Belarus (pdf)
• Non-Collusion Affidavit (pdf)
• Assignment Agreement (pdf)
• New Jersey State Prevailing Wage Act Documentation (pdf)
• Data Protection Addendum – EUGDPR (pdf) – Required if the supplier is providing services in the European Union
• Data Protection Addendum China – Required if the supplier is providing services in the People’s Republic of China. When applicable, reach out to the University Counsel for the appropriate form that must be completed, as it depends on the context of the services.
• Agreement of Surety Form (pdf)

Contract Review Procedures

• Contract Approval Sheet (pdf)

Supplier

• Supplier Create/Maintenance Form with Instructions (pdf)
• Student Supplier Create / Maintain Form (pdf)
• W-9 Form (PDF) ***New Version as of March 2024***

Affirmative Action

• Affirmative Action Language for Construction (pdf)
• AA-201 Construction Workforce Report (pdf)
• AA-202 Construction Monthly Project Workforce Report (pdf)
• Affirmative Action Language for Goods & Services (pdf)
• AA-302 Employee Information Report for Goods and Services (pdf)
• Affirmative Action Guidelines (pdf)

P-Card

• P-Card Application (pdf)
• P-Card Cardholder Agreement (pdf)
• P-Card Dispute (pdf)
• P-Card Maintenance (pdf)
• P-Card Restricted Funds Application (pdf)
• P-Card Restricted Funds Agreement (pdf)
• P-Card Transaction Log (pdf)

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