Under the fold of Procurement Services, the Supplier Create Group provides timely customer-oriented services for the creation, maintenance, and verification of the University’s supplier database. This group provides guidance to campus and suppliers throughout the supplier entry process. We ensure supplier files are consistent in setup, accurate and compliant with the University’s Procurement Policies and Procedures and the State of New Jersey public purchasing requirements.
General Information
Accurate supplier entries and updates are our primary objective since these files are responsible for purchase orders issuance, invoice payment, tax purposes and debarment. Each supplier file is created based on the supplier unique tax identification number.
Once all the appropriate supplier documentation is received by the Supplier Create Group, most supplier files are created within 7 business days. At peak times, supplier files may take up to, or more than,10 business days. It is important to not engage any supplier before an official purchase order has been issued by Procurement.
Supplier Forms & Resources
- Supplier Create / Maintain Form with Instructions (pdf)
- Student Supplier Create / Maintain Form (pdf)
- Create Supplier / Update Request Job Aid (pdf)
- W-9 Form (PDF) ***New Version as of March 2024***
Frequently Asked Questions
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