Tuition Reimbursement Program: Full-Time Employees (Managers, AFT Local 1904, CWA, IFPTE, NJLESA, NJSOLEA, and PBA)
About This Policy
- Effective Date
- 09/01/2023
- Responsible Office
- Human Resources
Authority
NJSA 18A: 64-6
Statement
All full-time, permanent employees of Montclair State University including Managers and employees subject to the following collectively negotiated agreements AFT Local 1904, CWA, IFPTE, NJLESA, NJSOLEA and PBA who want to further their professional development and/or enhance their effectiveness on the job through participation in credit-bearing courses, certificate programs and other approved programs of study at an accredited College/University are eligible to apply for tuition reimbursement.
This program is for tuition reimbursement only; other fees and expenses are the responsibility of the employee. To qualify for tuition reimbursement, the applicant must meet the admissions standards of the approved program of study, where appropriate. Academic regulations and guidelines applicable to tuition-paying students will also apply to those for whom tuition is reimbursed.
Application for the Program
Application for participation in the Tuition Reimbursement Program shall be made in Workday and is subject to the recommendation of the employee’s division vice president and final approval as delegated by the President to the Vice President for Human Resources.
Conditions
The Tuition Reimbursement Program provides reimbursement up to a certain dollar amount per credit, the total amount of the tuition is not reimbursed. All other fees and expenses are the responsibility of the employee.
Employees at the dissertation stage of their doctoral studies are eligible for a maximum of two semesters of reimbursement for a dissertation research course.
Any course for which tuition reimbursement is granted must be scheduled on the employee’s own time. However, an employee may request an adjusted work schedule. Any such schedule adjustments must be consistent with the requirements of the employee’s job and must be approved by the employee’s division vice president and the Vice President for Human Resources.
Employees applying for tuition reimbursement must submit a completed Free Application for Federal Student Aid (FAFSA).
Employees must maintain good academic standing in accordance with University policy and maintain a cumulative GPA of 2.00 or higher for study at the undergraduate level or a cumulative GPA of 3.0 or higher for study at the graduate level to be eligible for the benefit. If the employee’s cumulative GPA falls below the minimum threshold level for the degree they are pursuing, they will be ineligible for reimbursement in subsequent terms until they elevate their cumulative GPA to the minimum threshold level or better. Academic regulations and guidelines applied to tuition-paying students will apply to those whose tuition is waived.
This program is subject to the availability of funds for this purpose and to Montclair State University’s evaluation of its level of participation, financial impact, and effectiveness.
Employees must remain employed by the University to be eligible for the Policy. If an employee resigns or their employment is terminated, the tuition reimbursement will cease immediately.
Criteria
In granting approval for participation in the Tuition Reimbursement Program, the University will take into account the relevance of the course, certificate program and other approved programs of study to the employee’s current job; the quality of the applicant’s performance in his/her jobs; the priority needs of the applicant’s current job and work unit; the quality of the applicant’s performance in prior courses for which tuition was reimbursed; the availability of seats in the requested course(s) and other relevant considerations.
Responsibility for Implementation
Vice President for Human Resources