Referring employees to Human Resources
An employee should be referred to HR|Benefits if they:
- have been out of work for 5 or more consecutive days
- exhibit patterned absence
- disclose any medical related information
Medical Documentation
- All medical documentation must be submitted to HR|Benefits. If a supervisor is requesting a medical note to support an absence, the documentation must be provided to HR|Benefits and the team will update the Supervisor. Medical documentation can be submitted via email to hr-benefits@montclair.edu or via fax to 973-655-7398.
- Employees who have requested a medical leave of absence will be required to supply medical documentation from his/her treating physician. The medical certification must be returned within 15 days from the date received. Extended time may be granted if needed or if the certification is incomplete.
- Employees on a medical leave for themselves will be to provide HR|Benefits with a medical clearance prior to their return to work. Once HR|Benefits has reviewed the medical clearance, HR will notify the supervisor of the exact return to work date.
Timesheets
- It is the responsibility of the supervisor to ensure employees timesheets are completed to reflect absences. An employee on a consecutive medical leave of absence has the option to utilize available sick/vacation. At least 2 weeks of sick time is required. Employees on an intermittent leave will utilize time as needed. Supervisor should Enter Time for a Worker, if he/she is unable to do so.
- All timesheets must be done in time for the upcoming payroll. Information regarding approval deadlines and payroll schedules can be located on the Payroll FAQ webpage.
NOTE:
Employees on approved FMLA/NJFLA have the right to be returned to the same job or to an equivalent job that is virtually identical to their original job in terms of pay, benefits, employment terms (such as shift and work location). Any time off taken under FMLA/NJFLA cannot be used against the employee.
During an employee’s absence, supervisors are permitted to Hire a Temporary Employee if needed to meet the department’s operational needs. Supervisors are encouraged to consult with department regarding any salary savings.