Full Holiday Timekeeping Details

The following detailed information is regarding the November/December Closings, as well as the required timekeeping steps to take for these days.

The University will be closed the day after Thanksgiving (Friday, November 27) and four non-holiday workdays between Christmas and New Year’s 2020 (December 28, 29, 30 & 31) (referred to as the “November/December Closings”).

CWA

CWA – Earning Compensatory Time: CWA members may earn compensatory time to cover the November/December Closings. CWA employees assigned a 35-hour workweek may work a regular schedule on any of the following three holidays:

• Columbus Day – Monday, October 12, 2020
• Election Day – Tuesday, November 3, 2020
• Veterans’ Day – Wednesday, November 11, 2020

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the November/December Closings. If employees do not have sufficient compensatory or leave time, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping:

• Taking the Day Off on Columbus Day, Election Day & Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
• Working on Columbus Day, Election Day, & Veterans Day: If you work the holiday, enter your regular scheduled hours (7.00 hours for a 35-hour week and 8.00 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
• The Day after Thanksgiving: This is an agreed upon unpaid furlough day for 2020.  Please enter “Absent without Pay” and “Furlough Day” as the Time off Reason, if you are furloughed on this day.
• December Closings: Enter your scheduled hours for each day as “Vacation”, “Comp Time Taken”, or “Absent Without Pay”.

AFT

AFT – Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time for the December Closings by working on one of the following holidays:

• Columbus Day – Monday, October 12,2020
• Election Day – Tuesday, November 3, 2020
• Veterans’ Day – Wednesday, November 11, 2020
• Martin Luther King’s Birthday – Monday, January 18, 2021 (MLK’s birthday applies to AFT Library personnel only.)
• Presidents’ Day – Monday, February 15, 2021

The four additional days of the December Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays, or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping:

• Taking the Day Off on Columbus Day, Election Day & Veterans Day: If you take the holiday off and choose to use a Vacation day during the 2020 December Closing, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
• Working on Columbus Day, Election Day, & Veterans Day: Enter 7 hours under “AFT Holiday Accrued.”
• Day after Thanksgiving: This is an agreed upon unpaid furlough day for 2020. Please enter “Absent without Pay” and “Furlough Day” as the Time off Reason if you are furloughed on this day.
• December Closing: If you worked Columbus Day, Veterans’ Day, Election Day, and plan to work Presidents’ Day 2021, please enter 7 hours for each day of the December Closing and use “AFT Holiday Taken” as the time entry code. If you did not work the four holidays, please use “Vacation” or “Absent Without Pay”. As a reminder, AFT Library personnel can work on Martin Luther King’s Birthday to earn AFT Holiday Time for the December Closing.

IFPTE, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day & Veterans’ Day:

• IFPTE: non-Kronos: If you take the holiday off, you do not have to take any action in Workday.
• Managers: Do not enter anything in Workday for this holiday unless you are absent, in which case you must use sick or vacation time balances to account for your absence.
• Police: Enter time off as usual.
• Temporary and Student workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day, & Veterans Day:

• IFPTE: non-Kronos: Enter your regular scheduled hours (7.00 hours for a 35-hour week & 8.00 hours for a 40- hour week) for that day under “Comp Time Accrued @ 1.5.”
• Managers: Do not enter anything in Workday for these days.
• Police: Enter time as usual.
• Temporary and Student workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the December Closings:

Remember that Friday, December 25, 2020 and Friday, January 1, 2021, are considered paid holidays and no timekeeping entry is needed:

• IFPTE: non-Kronos: For the December Closing, enter your scheduled hours for each day as Vacation, Comp Time Taken, or Absent Without Pay. The Day after Thanksgiving is an agreed upon unpaid furlough day for 2020.  Please enter “Absent without Pay” and “Furlough Day” as the Time off Reason if you are furloughed on this day.
• Managers: Do not enter anything in Workday.
• Police: Enter time off as usual.
• Temporary and Student workers: Do not enter anything in Workday for the day after Thanksgiving or the December Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning & Resources Guide for how to enter time on holidays the University is open. For further assistance, please contact Workday Support at 973-655-5000 or by email at wccsupport@montclair.edu.