Updated: Instructions for Holiday Timekeeping

The following detailed information is regarding the October/November/December Closings, as well as the required timekeeping steps to take for these days. Our previous message listed Veterans Day on an incorrect day of the week.

The University will be open on Columbus Day (Monday, October 11), Election Day (Tuesday, November 2) and Veterans Day (Thursday, November 11) The University will be closed the day after Thanksgiving (Friday, November 26) and four non-holiday workdays between Christmas and New Year’s (December 27, 28, 29 & 30) (referred to as the “November/December Closings”).

Please Note: Christmas will be observed on Friday December 24 and New Year’s will be observed on Friday December 31.

CWA

CWA Earning Compensatory Time: CWA members may earn compensatory time to cover the November/December Closings. CWA employees assigned a 35-hour workweek may work a modified schedule on any and all of the following three holidays:

• Columbus Day: Monday, October 11
• Election Day: Tuesday, November 2
• Veterans Day: Thursday, November 11

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the November/December Closings. If employees do not have sufficient compensatory or leave time, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day & Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
• Working on Columbus Day, Election Day, & Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
• Taking the Day Off After Thanksgiving Day and the December Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.

AFT

AFT Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time for the November/December Closings by working on one or on all of the following holidays:

• Columbus Day: Monday, October 11
• Election Day: Tuesday, November 2,
• Veterans Day: Thursday, November 11
• Martin Luther King’s Birthday: Monday, January 17, 2022 (MLK’s birthday applies to AFT Library personnel only.)
• Presidents Day: Monday, February 21, 2022

The additional days of the November/December Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day & Veterans Day: If you take the holiday off and choose to use a Vacation day during the 2021 November/December Closing, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
• Working on Columbus Day, Election Day, & Veterans Day: Enter seven (7) hours under “AFT Holiday Accrued.”
• Day after Thanksgiving: Please enter your scheduled hours for the day as “Vacation,” “AFT Holiday Taken,” or “Absent Without Pay.” Please Note: If you use “AFT Holiday Taken,” you will need to use one vacation during the December Closing.
• December Closing: If you worked Columbus Day, Veterans Day, Election Day, and plan to work Presidents’ Day (February 21, 2022), please enter seven (7) hours for each day of the December Closing and use “AFT Holiday Taken” as the time entry code. If you did not work the four holidays, please use “Vacation” or “Absent Without Pay.” As a reminder, AFT Library personnel can work on Martin Luther King’s Birthday to earn AFT Holiday Time for the December Closing.

IFPTE, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day & Veterans Day

• IFPTE: non-Kronos: If you take the holiday off, you do not have to take any action in Workday.
• Managers: If you are absent, you must use sick or vacation time balances to account for your day.
• Police: Enter time off as usual.
• Temporary and Student workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day, & Veterans Day

• IFPTE: non-Kronos: Enter your scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40-hour week) for that day under “Comp Time Accrued @ 1.5.”
• Managers: Do not enter anything in Workday for these days.
• Police: Enter time as usual.
• Temporary and Student workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the December Closings

Remember that Friday, December 24, 2021 and Friday, December 31, 2021, are considered paid holidays and no timekeeping entry is needed:

• IFPTE: non-Kronos: For the day after Thanksgiving and December Closing, enter your scheduled hours for each day as Vacation, Comp Time Taken, or Absent Without Pay.
• Managers: Do not enter anything in Workday.
• Police: Enter time off as usual.
• Temporary and Student workers: Do not enter anything in Workday for the day after Thanksgiving or the December Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning & Resources Guide: How to Enter Time on Holidays the University Is Open. For further assistance, pl