2022 College of the Arts Convocation

Eligibility

Master’s and Bachelor’s degree candidates who have completed their degree requirements in August 2021, December 2021, January 2022, or who will have completed their requirements in May 2022 are eligible to participate in College of the Arts  Convocation.

If you have questions concerning academic issues related to your degree, final audit or Teacher Certification, please contact the Office of the Registrar at 973-655-4376 or visit Apply for Graduation. All other questions related to your academic standing may be directed to your academic advisor.

Registration

If you plan to attend the College of the Arts Convocation, you must register at MarchingOrder. Graduates are only eligible to attend the ceremony which they have been assigned.

Registration will open on Monday, February 28, 2022 and close on Saturday, April 16, 2022 at 11:55 p.m.

Here you will also be asked to record the correct pronunciation of your full name (first, middle last, suffix) to be used, as you are personally recognized while crossing the stage during the Convocation ceremony. This form also allows you to indicate how many guest tickets you would like, indicate whether you plan to attend the Commencement ceremony, and link directly to the website for ordering regalia.

To register:

1. Click on the link to the MarchingOrder registration system that was sent to your MSU email address from “commencement@montclair.edu”to start the registration process.
2. If you didn’t receive the email, go to MarchingOrder, click on “New Users”, and enter your @montclair.edu email address. You will receive an email prompting you to create a new password to access the site. You must enter your Montclair email using the @montclair.edu format. Entering @mail.montclair.edu will not be accepted by the system.
3. Log in and complete the registration process and click “Submit”.
4. You may return to the site at any time by going to MarchingOrder and using your @montclair.edu email address and newly created password.

The deadline to complete this form is Saturday, April 16, 2022 at 11:55 p.m.

Regalia

Regalia is required to participate in Commencement or Convocation. Regalia must be purchased in advance of the ceremonies. Regalia will not be available for purchase at Commencement or Convocations.

All orders will be shipped directly to the student’s home.

Please note ordering deadlines below.

Candidates for Bachelor’s Degrees: Bachelor’s regalia is black in color and includes cap, gown and tassel. The deadline to order regalia is Monday, April 25, 2022

Candidates for Master’s Degrees: Master’s regalia is red in color and includes cap, gown, hood and tassel. The deadline to order is Monday, April 25, 2022

Candidates for Doctoral Degrees: Doctoral regalia is red in color, faced down the front with black velvet, with three bars of the same across the sleeves; includes tam (cap), gown, hood and tassel.

Doctoral degree candidates have three options for ordering regalia:

1. Purchase a Fine Quality Custom Package: Includes gown, fine quality hood and custom tam. The gown and tam are custom made to graduate’s exact measurements. The deadline to order is Monday, April 4, 2022. Please allow 6 weeks for delivery.
2. Purchase Souvenir Package 1: Includes souvenir gown, fine quality hood and custom tam. The tam is custom made to graduate’s exact measurements. The deadline to order is Monday, April 4, 2022
3. Purchase Souvenir Package 2: Include a souvenir gown, souvenir hood and souvenir tam. The deadline to order is Monday, April 25, 2022

*Please note there is a slight difference in the tams and tassel between the custom tam and the souvenir tam(photos are available on the ordering website). Graduates may contact The Graduate School at gradschool@montclair.edu to view options before ordering.

For any regalia related questions, please email 0356mgr@follett.com

Order Your Regalia

Ceremony Information

Convocation will be held at Sprague Field, an open air venue, and is expected to last between 60- 90 minutes. It is highly recommended that students wear comfortable flat shoes since walking on the field and ramps is required. Pocketbooks, backpacks or other carried articles are not permitted in the procession or at students’ seats.

Student check-in is in Lot 7. Students will then be directed to lineup in Lot 3 (behind Panzer Athletic Center). Students must report to check in no later than 6:00pm. Guests are not permitted in the check-in or line-up areas. Montclair State University staff will be available for assistance.

Students will be pre-seated prior to the formal platform party procession.

Convocation is a celebration of your achievements and the hard work on the part of everyone involved including fellow graduates, faculty members, administrators, friends and family. Graduates are asked to conduct themselves in an appropriate manner that demonstrates respect toward their fellow graduates, other guests and the speakers on stage. Please remain in your seat during the ceremony until you are called to the stage for your individual recognition.

In the event of inclement weather, the ceremony may be delayed, rescheduled or canceled. Please call the Montclair State University weather hotline at 973-655-7810 or visit the homepage of the University website for up-to-the-minute information.

Post-Graduation Survey

Prior to registering for commencement/convocation, you must complete the post-graduation survey. You will be asked to show your survey completion confirmation email when picking up your convocation tickets.  The survey is designed to collect feedback about your experience while studying at Montclair State as well as your post-graduation plans. (Learn more about this survey) To access the survey, log in using your NetID and password. Complete the Survey.

Complete this survey for your chance to win a $25.00 Amazon gift card! Winners will be notified via their Montclair State email address and gift cards will be sent electronically. Winners will need to acknowledge receipt of the email to claim the code, failure to do so within one month of notification will result in forfeiture of the prize.

Please Note: Your name will be submitted with your responses. Completing the survey does not guarantee graduation. To check on your graduation application status, you will need to review your Degree Works audit. If you are an August 2021, December 2021, or January 2022 graduate, we ask that you resubmit the survey if you indicated that you were still seeking employment or still researching continuing education programs at the time of graduation, or if your post-graduation plans have since changed. If you submitted any other outcome, you do not need to complete the survey again at this time. If you have any questions, please send an email to careerserv@montclair.edu.

Tickets and Reader Cards

Guest Tickets

Commencement: Guest tickets are not required for the Commencement ceremony at MetLife Stadium. Seating is general admission and will be on a first-come, first-served basis.

Convocations: Guest tickets are required for all Convocations at Sprague Field.

• • • • • Graduates can request 5 guest tickets when registering to attend Convocation in MarchingOrder.
        • Guest tickets will be distributed by Kasser Theatre Box office; See dates and times below. 
        • Graduates must complete the Post-Graduation Survey prior to picking up ceremony reader cards.
        • All guests must have tickets to enter Sprague Field, including children.
        • Guests without an authorized ticket will not be permitted to enter. There will be no exceptions.
        • Each ticket is only valid for the Convocation ceremony listed on the ticket

The deadline to register and request guest tickets in MarchingOrder is 11:55 p.m. on Saturday, April 16, 2022.

Reader Cards

Students may pick up their ceremony reader cards (to be used when crossing the stage)  when they pick up guest tickets.  Graduates must complete the Post-Graduation Survey prior to picking up ceremony reader cards.

 

         Kasser Theatre Box Office hours for Convocation Ticket and Reader Card Distribution:

• • • • Wednesday, May 4th – 12:00-6:00pm
      • Thursday, May 5th – 12:00-6:00pm
      • Friday, May 6th – 12:00-6:00pm
      • Saturday, May 7th – 10:00am-7:00pm
      • Sunday, May 8th – 10:00am-6:00pm
      • Monday, CLOSED
      • Tuesday, May 10th- 12:00-6:00pm
      • Wednesday, May 11th- 12:00-6:00pm
      • Thursday, May 12th- 12:00-6:00pm
      • Friday, May 13th- 12:00-6:00pm

Guest Information

2022  College of the Arts Convocation

June 4th, 2022 at 7:00pm

2022 CONVOCATION 

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Gates Open for Guests: 6:00pm

 

Guest Information

Guests without tickets will not be admitted into Sprague Field. There will be no exceptions.

Sprague Field is an outside venue. Guests should dress according to the weather and bring a poncho in the event of inclement weather. Please note umbrellas are not permitted in the venue. We suggest guests bring water bottles as temperatures can be warm in June.

Strollers are not allowed on the Sprague Field bleachers. Families who bring strollers will be required to leave strollers unattended as they cannot be brought onto the bleachers. The University is not responsible for lost or stolen items.

Parking

The 2022 College of the Arts Convocation will take place at Sprague Field. Gates to the field will open 60 minutes before the start of the Convocation. All parking is free during Convocation at CarParc Diem, Red Hawk Deck and all surface lots.

Shuttle service to/from CarParc Diem will begin 90 minutes prior to Convocation and end 45 minutes after the close of the ceremony.

Please enter campus via College Avenue, Yogi Berra Drive or Clove Road and proceed to CarParc Diem or the Red Hawk Parking Deck. (Note: Entering campus via Yogi Berra Drive and exiting using Clove Road offers the most direct access to Route 46 and Route 3.) Visit the campus map for details.

Disability Seating and Parking

Please plan to arrive early if you have any special seating arrangements. There is a designated area for ADA seating. The ADA seating area is limited for ADA accommodations only.

Please park in the Red Hawk Deck and take the elevator to level 2. An ADA shuttle will be available continuously beginning 90 minutes prior to Convocation to take you directly to Sprague Field. Shuttle service will taper off once the event begins. Return service will begin when Convocation ends and continue for 45 minutes.

Photos

Family members and guests will not be permitted on Sprague Field. Please plan to take photos with family and /or faculty following the ceremony at an alternate location on campus.

For your convenience, we have made arrangements with Island Photography to take each student’s photograph as they cross the stage. Within 48 hours after the ceremony, students will be sent a secure link via email to view and order photos.  Complimentary paper proofs will be mailed to students’ homes within 3-5 days after the ceremony. There is no obligation to purchase photos from Island Photography. For questions, please email custserv@islandphoto.com.

Live Stream

All ceremonies will be live streamed. Ceremony live stream links will be posted here in May. Be sure to share the links with friends and family.

Registration

Faculty and members of the platform party must register to attend Convocation and/or Commencement. Registration to attend Convocation is managed by each college/school. Please contact Sarah Assalone at webers@montclair.edu to register for Convocation. To register for Commencement, please visit the “Faculty and Staff Information” box on the Commencement webpage.

 

Regalia

Platform Party members participating in Convocation or Commencement must wear regalia. The deadline to order regalia is Thursday April 7, 2022. Orders will not be accepted after April 7, 2022. Regalia may be picked up at the University Bookstore during the following dates and times:

May 9 – May 12, 2022: -9:00 a.m. – 6 p.m.

May 13, 2022:  9:00 a.m. – 2:00 p.m.

May 16 – May 18, 2022:  9:00 – 4:30 p.m.

All regalia must be returned at the conclusion of your participation in Commencement and/or Convocations. University Staff will be at the Commencement ceremonies to collect your regalia.

Order Regalia

Frequently Asked Questions can be found on the Commencement webpage.