How Can Students Send Sensitive Documents to the Registrar’s Office Remotely?
They can use MSU File Hawk, a web-based service that provides a secure and easy method of file exchange between students, faculty, advisors and administration. It allows you to send one or more files (up to 10 files at once).
Please Note: The PDF forms have been modified to be editable on your computer. Insert your information then follow the instructions to use MSU File Hawk for the secure transmission of your form. The Registrar’s office will not accept emailed versions of these forms.
How do I Securely Submit Documents to the Financial Aid Office?
For a student that has been selected for verification by the FAFSA processor, forms can be uploaded via the StudentForms portal at montclair.verifymyfafsa.com.
Please Note: Students submitting documents to Financial Aid must use the instructions indicated for each form below. Please do not submit any documents to Financial Aid through MSU FileHawk, unless specifically instructed to do so.
How Do I Securely Submit Documents to the Student Accounts Office?
You can use MSU File Hawk, a web-based service that provides a secure and easy method of file exchange between students, faculty, advisors, and administration. It allows you to send one or more files (up to 10 files at once). The forms linked below contain sensitive data and MUST be transmitted using MSU Filehawk.
Please Note: The Student Accounts Office will not accept emailed versions of these forms.
Please File Hawk the following documents to NetID OSAFORMS
Employer Reimbursement Itemized Statement Request Form
Montclair State University Scholarship Billing Request Form
The following documents must be scanned and transferred via File Hawk or printed and faxed to 973-655-4421, or printed and mailed to the Office of Student Accounts (RHC), Montclair State University, 1 Normal Avenue, Montclair, NJ 07043.
1098-T (Social Security Number) forms
Health Insurance Card
How Can I Send Sensitive Documents to Students, Faculty and Staff?
The MSU FileHawk service (msufilehawk.montclair.edu) is a secure method for transmitting sensitive documents via email and should be used instead of regular email attachments for transmitting such documents.
Advisors, in particular, should be aware that many Registrar forms such as Change of Major/Minor and Credit Adjustments will now require the use of FileHawk to securely route the forms for approval. Students have been instructed to complete these fillable forms and FileHawk them to their advisors who will obtain the approvals and forward them to the Registrar at registrar@montclair.edu. Please visit the Red Hawk Central Forms page for a complete list of forms you should now expect to receive through FileHawk.
Instructions for using the MSU FileHawk service can be downloaded at the following link:
https://www.montclair.edu/wp-content/uploads/sites/168/2018/07/File-Hawk.pdf
For more information about the types of data that are considered confidential or private, please see the University’s Data Classification And Handling Policy on the IT Policies web site at:
https://www.montclair.edu/information-technology/it-policies-and-procedures/